職位描述
職位描述：
This is a varied and challenging role to suit a confident, energetic, efficient person with a positive outlook and a ‘can-do’ attitude who has strong team working skills.
Details:
- Full, proactive diary management including scheduling and monitoring diary appointments
- Arranging internal and external meetings (including video and teleconferences)
- Arranging meetings with external visitors and global travellers
- Organizing complex international travel including conference registration, flights, ground transportation, accommodation and visas
- Creating/maintaining organizational information e.g. accurate distribution/contact lists
- Dealing with all Finance related requests including payment requests, corporate card expenses, honorarium etc.
- Managing departmental administrative affairs and supporting in general departmental activities to ensure smooth operation, including managing office stationery, assisting in the new employees’ on-boarding process, settling down the departmental expenses etc.
- Collaborating with other admin assistants to support organizational events
- Document management, e.g. photocopying, faxing, scanning, archiving, filing
- Performing any other duties as requested including general administrative support for team members
Basic Qualifications:
- Excellent people and team working skills
- Able to work effectively across international and organizational boundaries
- Able to work efficiently and accurately
- Excellent oral and written communication skills
- Familiar with using MS Word, Excel, PowerPoint, internet/intranet usage
- Well developed planning and organizational skills; flexibility as priorities change
- Ability to work with tight deadlines while maintaining a high level of accuracy, attention to detail and integrity
- Able to handle confidential and sensitive information appropriately and with utmost discretion
